OilDrop OS is the operating system built for cooking-oil franchise owners. Replace spreadsheets, paper forms and WhatsApp chaos with one platform that handles orders, drivers, invoicing, recycling and collections — automatically. 30-day free trial, no credit card required.
≈1 800
invoices handled / week
25–35 hrs
admin saved / week
0
manual invoice captures
30 days
free trial — no card
These are the hidden costs every franchise owner carries before they switch to OilDrop OS. Does any of this sound like your week?
Hours every day hand-typing invoices for every order — one by one
Customers forgotten or chased manually for reorders — relying on someone to remember
Paper driver forms with no live feedback to the office until end of day
Cash and used-oil reconciled by hand after the fact — errors, disputes, lost revenue
No customer self-service — every query, reorder and proof-of-payment is a phone call
Finances scattered across spreadsheets, no clear picture of profitability
Unpaid invoices chased inconsistently, if at all — cash flow suffering in silence
You didn't build a franchise to spend half your week doing admin. OilDrop OS automates all of it.
OilDrop OS was designed around the exact challenges cooking-oil franchises face. Here's what changes when you go live.
Before
Hand-typing invoices for every order
With OilDrop OS
Invoices generate automatically the moment an order is confirmed — no manual capture, ever.
Before
Chasing customers for reorders manually
With OilDrop OS
Day-before reminders send automatically with a one-click confirm link. Customers act without a call.
Before
Paper driver forms, no live office visibility
With OilDrop OS
Drivers work from the mobile app. Cash, used oil and proof of delivery sync live to your dashboard.
Before
Cash and used-oil reconciled by hand
With OilDrop OS
Automated end-of-day cash-up. Used-oil litres captured per stop and converted to R6/L invoice credits.
Before
Every customer query is a phone call
With OilDrop OS
The self-service portal lets customers reorder, view invoices, upload proof-of-payment and rate service — 24/7.
Before
Finances scattered across spreadsheets
With OilDrop OS
One live finance dashboard: revenue, expenses, net income, overdue balances — by customer, product, date.
Before
Overdue invoices chased inconsistently
With OilDrop OS
Collections screen ranks overdue accounts by value. Call or WhatsApp in one tap. Automated reminder sequences do the rest.
At a conservative R200/hour, that's R5,000–R7,000 per week in recovered capacity — time your team can spend on customers, growth and operations instead of paperwork.
25–35 hrs
admin saved per week
Across office staff and drivers combined
R260k–R364k
recovered per year
At a conservative R200/hr — time you can reinvest in growth
0
manual invoice captures
All amounts calculated automatically — near-zero billing errors
Faster
payment cycles
Automated follow-up sequences keep overdue accounts in check
Estimates based on typical franchise operation with 3+ office staff and 2+ drivers. Actual savings vary by operation size.
OilDrop OS is the software that OilDrop franchise owners use to run their cooking-oil supply and recycling operations. It replaces spreadsheets, WhatsApp groups and manual invoicing with a single, purpose-built platform.
From the moment a customer places an order to the moment cash is reconciled — orders, routes, drivers, invoices, used-oil credits and collections — OilDrop OS automates every step. The result: 25–35 hours of admin saved every week and zero manual invoicing.
The OilDrop OS flow
Customer places order
Via your portal, rep or manual entry
Invoice auto-generated
PDF emailed immediately, zero manual work
Driver routed & dispatched
Optimised route, app loaded, proof captured
Used oil collected & credited
Litres logged, R6/L credit applied to next invoice
Cash reconciled at day end
Automated cash-up, collections flagged
Daily summary emailed at 18:00
Revenue, deliveries, outstanding — every evening
See every order, delivery, invoice and driver in real time — the whole operation on one screen.
Place an order, get an invoice. Automatic invoice generation the instant an order is confirmed — zero manual capture.
Plan and visualise every route for the week. Drag-and-drop scheduling with live status tracking.
Full customer records with per-customer pricing. Set different rates per product per account.
Bring your existing customer list in seconds. Map columns, preview, confirm — bulk import done.
Manage your product catalogue, track stock levels and receive automatic low-stock alerts before you run short.
Apply a percentage or fixed price increase across all customers or a segment in a single action.
Dedicated mobile app for your drivers — route list, customer details, delivery confirmation and cash logging.
Send each driver a unique daily link. Opens instantly, no password required — zero friction for field staff.
Auto-sequence stops from your depot for the shortest, cheapest route. Reduce fuel spend every run.
Driver captures a photo and customer signature on delivery. Timestamp and GPS recorded — dispute-proof.
Drivers log cash collected and used-oil litres per stop in the app. Everything syncs live to the office.
Automated cash-up summary at day end. Match collections to deliveries with one click.
Every confirmed order triggers a professional invoice. No manual capture, no billing delays, no errors.
Branded PDF invoices with your franchise logo, line items, VAT and payment details — sent automatically.
Live revenue, expenses and net income at a glance. Drill down by customer, product or date range.
Log fuel, maintenance and overhead costs. See true profitability per route and per customer.
Collect used oil, auto-calculate rebate credits and apply them directly to the next invoice. R6/L.
Overdue accounts listed by priority. Call or WhatsApp a customer in one tap from the collections screen.
Set reminder sequences — day 7, day 14, day 30 — emails sent automatically with outstanding balance.
Customers reorder, view invoices, download statements, upload proof-of-payment and rate their service — no calls needed.
Post-delivery ratings captured via the portal. Spot problem accounts early and act before they churn.
Sales reps on the road have full customer history, pricing and order placement in their pocket.
Each franchise gets a branded public page with a live savings calculator to convert restaurant prospects.
An AI assistant qualifies inbound leads 24/7 on your website and WhatsApp. Captures details, books callbacks.
Customers get a reminder the day before their scheduled delivery with a one-click confirm link.
Invoices emailed to customers automatically on confirmation. PDF attached, no manual send required.
Multi-step overdue sequences fire automatically. Polite escalation from reminder to urgent notice.
Every evening at 18:00 you receive a summary of the day's deliveries, revenue collected and outstanding.
Super-admin manages all franchises from one console. Each franchise operates independently within the group.
Upload your franchise logo. Every invoice, portal page and email carries your brand — not ours.
Row-level security ensures each franchise sees only their own customers, orders and financials.
Full platform access, no credit card required. Onboarding support included. Cancel anytime.
Simple monthly subscription billed to a card. No setup fees, no lock-in contracts.
Every OilDrop OS franchise gets a branded public landing page — complete with a live cooking-oil savings calculator. Prospects type in how much oil they buy and see, in rands, exactly how much they save by switching to OilDrop.
Share the link on WhatsApp, your website or in sales conversations. Your AI LeadBot is live on the same page — qualifying enquiries 24/7, capturing contact details and booking callbacks without you lifting a finger.
Your franchise page
oildrop.co.za/f/your-franchise
A growth tool, not just an operations tool — included in your plan.
OilDrop OS is designed to go live fast. Most franchises are fully operational within their first working day.
Sign up in under 2 minutes. Full platform access, dedicated onboarding call included.
CSV import your customer list. Set per-customer product pricing. Ready in an afternoon.
Invite your drivers to the mobile app. Send your first route. Used-oil collection starts earning credits.
Auto-invoices go out the moment orders are confirmed. Collections list keeps outstanding accounts in check.
Every plan includes a free trial. No setup fees, no lock-in. Cancel anytime.
For a single franchise getting started
30-day free trial included
For a busy franchise running full operations
30-day free trial included
All prices exclude VAT. Billing monthly. Cancel anytime — no questions asked.
“OilDrop OS cut our admin time by 30 hours a week. The auto-invoicing alone was worth it.”
Franchise Owner · Cape Town
“Our drivers love the app. No-login links, photo proof, cash logging — it just works.”
Operations Manager · Johannesburg
“The used-oil credit engine is genius. Rebates offset our supply cost automatically.”
Finance Director · Durban
Start your 30-day free trial today. Full platform access, dedicated onboarding support and zero credit card required. Your first route could go out tomorrow.
No credit card · No setup fees · Cancel anytime